Immediately upon submitting the Canada Council for the Arts application (Program 6604 — Arts Across Canada: Circulation and Touring). Send to:
Dear Canada Council for the Arts Program Officer,
On behalf of 3ON Entertainment Group Inc. and our co-producer Asylum House Records, I am pleased to confirm the submission of our grant application for Frozen Bars Tour 2028: From the Ice to the Mic — a multi-city hip hop and rap concert tour aligned with the World Cup of Hockey 2028.
Application Details:
We are confident this project aligns strongly with the Canada Council's strategic priorities, including support for Canadian artists, community engagement, and equitable access to the arts. The tour represents a significant opportunity to showcase Western Canadian hip hop talent during an international sporting event.
We remain available to provide any additional information or clarification required during the review process. Please do not hesitate to contact me directly.
Approximately 30 days after submission deadline, if no response has been received. Canada Council typically responds within 8-12 weeks for this program.
Dear Program Officer,
I am writing to inquire about the status of our grant application for Frozen Bars Tour 2028 (Program 6604, reference {{APP-REFERENCE}}), submitted on {{SUBMISSION-DATE}}.
As our project timeline requires finalizing venue agreements and artist contracts by {{DEADLINE-DATE}}, we would greatly appreciate any update on the review status or anticipated decision date.
Thank you for your time and consideration. We remain available to provide additional information as needed.
Upon completing the FACTOR portal application. FACTOR operates on rolling deadlines for Live Performance. Submit minimum 8 weeks before first tour date.
Dear FACTOR Live Performance Team,
Thank you for receiving our application for the Live Performance program. On behalf of the Frozen Bars Tour 2028 organizing committee and our participating artists, I am pleased to submit the following application materials via the FACTOR portal:
Application Summary:
We have attached all required documentation, including artist profiles, venue confirmations, and the detailed budget breakdown. Please let us know if any additional materials are required.
Submit with complete application package. AFA Project Grant deadlines are typically February 15 and October 15. Apply for the February 15, 2028 deadline for summer tour.
Dear Alberta Foundation for the Arts Grant Review Committee,
On behalf of 3ON Entertainment Group Inc., an Alberta-based arts production company, I am pleased to submit our Project Grant application for Frozen Bars Tour 2028.
Project Summary:
Frozen Bars Tour 2028 is a multi-city hip hop concert tour with significant Alberta presence, featuring four performances in Calgary and Edmonton during the World Cup of Hockey 2028. The tour showcases Alberta-based and Western Canadian hip hop artists while creating cultural programming aligned with this major international sporting event.
Alberta Impact:
Funding Request: $10,000 toward artist fees, venue rental, and production costs for the Alberta shows.
We believe this project strongly aligns with the AFA's mandate to support Alberta artists and increase access to the arts for Alberta communities. Thank you for your consideration.
Within 5 business days of receiving any grant award notification. This template applies to Canada Council, FACTOR, AFA, or other funders.
Dear {{FUNDER-NAME}} Team,
On behalf of 3ON Entertainment Group Inc. and our partner Asylum House Records, I am thrilled to accept the grant award of {{AWARD-AMOUNT}} for Frozen Bars Tour 2028.
We sincerely appreciate {{FUNDER-NAME}}'s support of this project. This funding is instrumental in bringing Western Canadian hip hop to six cities during the World Cup of Hockey 2028, creating paid performance opportunities for artists and accessible cultural programming for diverse audiences.
We confirm our commitment to:
Please let us know the next steps for finalizing the grant agreement and receiving funds. We look forward to a successful partnership.
Send to internal team 14 days, 7 days, and 3 days before each grant deadline. Customize based on application status.
Team,
This is a reminder that the {{GRANT-NAME}} application deadline is {{DAYS}} days away on {{DEADLINE-DATE}}.
Current Application Status:
Action Items Required:
Please confirm your assigned tasks are on track for completion by {{INTERNAL-DEADLINE}} (48 hours before external deadline for final review).
Reply to this email with status updates or if you need support.
Most grants require final reports within 90 days of project completion. Send this reminder 30 days before the report deadline.
Team,
The final report for our {{FUNDER-NAME}} grant is due on {{DUE-DATE}} (30 days from now).
Required Documentation:
Please compile your respective materials by {{INTERNAL-DEADLINE}} for final report assembly.