SPONSOR EMAIL TEMPLATES

Hi {{SPONSOR-CONTACT-NAME}},

I'm reaching out on behalf of Frozen Bars Tour 2028 — Western Canada's premier hip hop concert tour, strategically aligned with the World Cup of Hockey 2028.

We believe {{BRAND-NAME}} would be an exceptional partner for this tour, given your brand's connection to {{BRAND-CONNECTION}} and your commitment to reaching the 18-35 demographic in Western Canada.

Sponsorship packages range from $5,000 to $50,000+ and include benefits such as:

• Logo placement on all tour marketing and event signage
• On-site activation opportunities at shows
• Social media exposure (Instagram, TikTok, Twitter)
• VIP hospitality and ticket allocations
• Exclusive WCH co-branding in Calgary/Edmonton

I'd love to share our full sponsorship deck and discuss how {{BRAND-NAME}} can be part of this exciting tour.

Would you be available for a 20-minute call next week?

Hi {{SPONSOR-CONTACT-NAME}},

I wanted to follow up on my previous email about partnering with Frozen Bars Tour 2028.

I've attached our sponsorship deck for your review — it includes our full tier structure, audience demographics, and activation ideas.

I understand timing is everything — even a quick note on whether this aligns with your 2028 marketing priorities would be helpful.

Happy to hop on a brief call or answer any questions via email.

Hi {{SPONSOR-CONTACT-NAME}},

Thank you for committing to Frozen Bars Tour 2028! We're thrilled to have {{BRAND-NAME}} as our {{TIER-NAME}} sponsor.

Attached:

• Sponsorship Agreement (for signature)
• Deposit Invoice
• Brand Guidelines & Logo Requirements
• Activation Planning Form

Please review the agreement and return a signed PDF copy. Once received, we'll send the deposit invoice and begin onboarding your team.

Welcome to the Frozen Bars family! 🏒🎤

Hi {{SPONSOR-CONTACT-NAME}},

We're now 60 days out from tour launch and starting to finalize activation logistics. I wanted to connect on a few items to ensure {{BRAND-NAME}}'s activation is a success.

Assets Needed (by April 30):

• ✅ High-resolution logo files (PNG, AI/EPS)
• ✅ Brand color codes and font files
• ✅ Approved messaging/copy for social posts
• ✅ Signage/booth artwork (if applicable)
• ✅ Social media handles and hashtags

Logistics Confirmation:

• Will you have on-site staff at shows? (How many per city?)
• Do you require power/wifi at your activation space?
• Any product sampling or giveaway items?
• Preferred booth location (near entrance, bar area, merch table)?

Please fill out the Activation Planning Form attached and return by {{FORM-DEADLINE">. Let me know if you have any questions!

Hi {{SPONSOR-CONTACT-NAME}},

Thank you for being part of Frozen Bars Tour 2028! We're thrilled with the tour's success and grateful for {{BRAND-NAME}}'s partnership.

I'm pleased to share our Post-Tour Deliverables Report, documenting all sponsorship activations and results.

Attached:

• Full Deliverables Report (PDF)
• Photo Gallery (Google Drive link)
• Social Media Analytics Export
• Press Coverage Compilation

We'd love to discuss a partnership for 2029. Would you be open to a debrief call in the coming weeks?