ABOUT THE TOUR
Frozen Bars Tour is Western Canada's first major hip hop / rap concert tour strategically co-programmed with the 2028 World Cup of Hockey. Produced jointly by 3ON Entertainment Group and Asylum House Records, the tour targets the 6-week WCH window to capture hockey fans, music fans, and the broader sports-entertainment overlap audience across six Canadian markets.
Tour Snapshot — For Venue Files
Version 1.0 · 2026| TOUR NAME | Frozen Bars Tour 2028 |
| TAGLINE | "From the Ice to the Mic" |
| PRODUCERS | 3ON Entertainment Group × Asylum House Records |
| GENRE | Hip Hop / Rap / Urban — Canadian Artists |
| TOUR TYPE | Headliner-support format; 3–4 artists per night |
| SHOW FORMAT | 3–4 hour event; doors open 7 PM, show 8 PM, end by midnight |
| TOUR WINDOW | June 20 – August 15, 2028 |
| KEY MARKETS | Vancouver · Kelowna · Calgary · Edmonton · Saskatoon · Winnipeg |
| WCH ALIGNMENT | ✦ Calgary + Edmonton events align with WCH 2028 host city schedule |
| TICKET PRICE RANGE | $25 – $75 general admission; $150–$200 VIP |
| EXPECTED ATTENDANCE | 70–85% venue capacity per show |
| BOOKING CONTACT | booking@frozenbars.ca · (403) 555-0190 |
CONFIRMED MARKETS & PREFERRED VENUES
The following venues represent our primary targets in each market. We are open to negotiations on all locations. Venues marked Priority are actively in advance with our booking team. All others remain open for inquiry.
| City | Preferred Venue | Capacity | Show Dates | Deal Target | Status |
|---|---|---|---|---|---|
|
Vancouver
BC
|
Fortune Sound Club 147 E Cordova St, Gastown | ~700 cap | June 21–22, 2028 | Venue vs. Door Split | Open |
|
Kelowna
BC
|
Rotary Centre for the Arts 421 Cawston Ave, Downtown Kelowna | ~350–500 cap | June 28, 2028 | Flat Guarantee + Backend | Open |
|
Calgary
AB · 🏒 WCH Host
|
Commonwealth Bar & Stage 731 10 Ave SW, Beltline | ~600 cap | July 12 & July 19, 2028 | Door Split 70/30 Favour Tour |
Priority
🏒 WCH Co-Brand
|
|
Edmonton
AB · 🏒 WCH Final Host
|
Starlite Room 10030 102 St NW, Downtown | ~800 cap | July 26 & August 2, 2028 | Door Split 70/30 Favour Tour |
Priority
🏒 WCH Final City
|
|
Saskatoon
SK
|
The Coors Light Stage / Louis' Pub University of Saskatchewan District | ~500 cap | August 8, 2028 | Flat Guarantee | Open |
|
Winnipeg
MB
|
Exchange Event Centre 1 Forks Market Rd, The Forks | ~700 cap | August 13–14, 2028 | Venue vs. Door Split | Open |
AVAILABLE DEAL TYPES
We work with venues on flexible deal structures depending on market size, venue track record, and WCH proximity. All deals require a signed contract and deposit no later than 90 days prior to the event date.
Revenue from ticket sales (net of fees) is split between the tour production and venue. Best for high-capacity, high-confidence markets like Calgary and Edmonton.
Tour pays the venue a flat rental fee to use the space. All ticket revenue flows entirely to the tour. Best for smaller or emerging markets (Kelowna, Saskatoon).
Hybrid structure: tour pays a reduced flat guarantee, plus the venue shares in profit above a break-even threshold. Useful for mid-size markets with strong bar programs.
TECHNICAL RIDER SUMMARY
The following specifications represent minimum requirements for all Frozen Bars Tour performances. A full detailed technical rider (Stage Plot + Input List) is available upon confirmed booking. All items marked Required must be provided by the venue unless a buyout is negotiated in advance.
🔊 Sound System
Minimum house PA requirements for hip hop / electronic playback performance with live mic performance and DJ setup.
- R Line array or high-quality club PA system — capable of clean 110 dB SPL across the floor. L/R stereo configuration minimum.
- R Minimum 4 front fill speakers — or equivalent stage coverage for monitors.
- R 4x wedge floor monitors — minimum 2 mix sends available. 12" or larger drivers preferred.
- R Digital mixing console — FOH and monitor desks (Yamaha CL/QL, DiGiCo SD, or equivalent). 32-channel minimum.
- R Subwoofers — minimum 2x 18" subs per side. Hip hop requires extended low-end response below 50 Hz.
- ✓ Stereo aux return — dedicated for DJ booth output (XLR or TRS).
- ✓ Delay fills — recommended for venues 60'+ depth to maintain even coverage.
🎚️ DJ + Stage Setup
Our DJs travel with their own controllers and software. Venue provides tables, power, and connectivity only.
- R 2x DJ table / booth setup — minimum 6'x3' surface, at stage level or elevated. Power strips (6 outlets) at each.
- R 2x DI boxes — per DJ position (4 total), to feed stereo signal to FOH.
- R Stage power (clean) — minimum 4x 20A circuits stage. No shared circuits with lighting.
- R 3x wireless handheld mics — Shure ULXD or equivalent. Charged batteries for each set.
- ✓ 2x podium / stand mics — for introductions, awards, or host segments.
- ✓ Laptop stand — at each DJ position for computer-based performance.
- ✓ Wired backup mic — XLR, at FOH position or side-stage.
💡 Lighting
Lighting is a critical element of the Frozen Bars experience. We require a full production rig — not just basic stage wash.
- R Full moving head rig — minimum 8x moving head wash/beam fixtures. Position: front truss + side-stage booms.
- R Front wash lighting — LED PAR or profile fixtures for clear face illumination. Color: variable/programmable.
- R Haze machine — continuous haze (not fog). Essential for beam/aerial looks in hip hop production.
- R Lighting console + operator — venue-provided LD familiar with show-style programming. Full blackout capability.
- ✓ LED strip / up-lighting — stage perimeter and DJ booth. Brand-color programmable (blue/gold/white).
- ✓ Strobe fixtures — 2x minimum. Operator must be briefed on photosensitive epilepsy protocol.
- ✓ Follow spot — 1x minimum for headliner set. Manual or auto-follow acceptable.
🖥️ Video & Projection
Tour travels with custom visuals / VJ content. Venue provides screens and signal routing infrastructure.
- ✓ LED screen / rear projection — minimum 10'x6' (portrait orientation preferred). Centre-rear stage position.
- ✓ HDMI signal routing — from our laptop at stage to screen. 4K capable preferred; 1080p minimum.
- ✓ Confidence monitor — backstage or side-stage, showing live stage feed for artists on deck.
- ✓ Photo / video pit — designated front-of-stage area for credentialed media during first 3 songs of headliner set.
- ✓ 2x additional LED screens — side-stage for audience sightlines in larger rooms. Recommended for 600+ cap venues.
ARTIST & CREW HOSPITALITY
The following hospitality requirements apply to all Frozen Bars Tour dates. These items are provided by the venue as part of the deal. All costs are the venue's responsibility unless negotiated as part of a buyout deal. Hospitality helps our team perform at their best — we keep this list reasonable and professional.
Artist Catering (Backstage)
- Hot meal or catering for 12–15 people, available 6–8 PM
- 1x vegetarian option required
- 1x allergen-free option available (nut-free minimum)
- Fruit tray + snack spreads throughout evening
- Water, juice, sparkling water (non-alcoholic default)
- Coffee station from doors open until 11 PM
- 12x bottled water (stage supply, replaced each set)
Artist Rider (Beverages)
- 2x bottles premium spirits (Remy Martin or Crown Royal preferred)
- 2x bottles white wine (dry/crisp preferred)
- 24x beer (lager — Heineken or equivalent)
- 12x energy drinks (Red Bull or Monster)
- 24x sparkling water (Perrier or San Pellegrino)
- Ice bucket + glasses in green room at all times
- Headliner-specific additions as per individual artist rider
Green Room Requirements
- Minimum 2 private green rooms / dressing areas
- Private bathroom with shower accessible backstage
- Full-length mirror in each room
- Hanging space / garment rack in each room
- Lockable space for valuables (safe or lockable door)
- WiFi credentials posted in each room
- Power outlets minimum 4 per room
Guestlist + Tickets
- 20x complimentary tickets for artist/team use per show
- 6x VIP wristbands for artist guests
- 4x AAA (All Areas Access) passes for approved team
- Stage access wristbands for crew (8x per show)
- Guestlist managed by Tour Manager — no box office involvement
- Separate guest entry lane or dedicated check-in point
Parking & Load-In
- Minimum 3x reserved parking spots for tour vehicles
- 1x trailer / van parking spot (outdoor, ground level)
- Load-in access from 2 PM on day of show
- Freight elevator or ramp access for gear
- Stage-level or backstage direct loading access
- Security coverage during load-in window
Security & Access Control
- Backstage perimeter security throughout the event
- Minimum 1 dedicated security assigned to artist area
- Wristband system required (general admission, VIP, AAA)
- Photo pit access control (media must show credentials)
- Emergency evacuation briefing provided to Tour Manager by 6 PM
- Incident log maintained by venue security lead
VENUE CHECKLIST
The following checklist outlines all minimum venue requirements. Venues are asked to confirm each item in their booking inquiry form. Items marked Required are non-negotiable and must be in place on day of show.
| Category | Requirement | Notes |
|---|---|---|
| Capacity | R Minimum 400 person standing capacity | All markets. Upper bound preferred at 800. |
| Licensing | R Valid liquor licence for the event date | Must extend to midnight minimum. Later preferred. |
| Licensing | R All ages or 19+ venue policy confirmed | We preference 19+ for simpler ticketing. |
| Ticketing | R DICE, Eventbrite, or ShowClix integration | Tour manages ticketing setup; venue provides account access. |
| Stage | R Minimum 20'W × 16'D raised stage | Minimum 5' clearance wings on both sides. |
| Stage | R Stage power — 4x 20A dedicated circuits | Clean power; separate from lighting dimmer circuits. |
| Backstage | R Minimum 2 private dressing rooms with locks | With mirror, rack, furniture. See hospitality rider. |
| Backstage | R Private washroom with shower access backstage | Artists only. No shared public restroom backstage. |
| Merch | R Dedicated merch table location — minimum 8' table | High visibility near entrance/exit. Near power outlet. |
| Merch | R No venue merchandise competing on same floor | Venue bar/sponsor merch excluded from this clause. |
| Production | R Haze machine available for full event duration | Continuous output. Not fog machine. See tech rider. |
| Production | R Licensed audio engineer on duty | Must be familiar with house PA. Load-in from 2 PM. |
| Marketing | ✓ Venue social media promotion — minimum 3 posts | Provided tour assets + approved captions. Starting 3 weeks prior. |
| Marketing | ✓ Email blast to venue database (min 500 subs) | Tour provides template. Venue sends 2 weeks prior. |
| Sponsor | ✓ Tour banners / signage permitted on all public areas | Up to 12x retractable banners. No venue approval needed per banner. |
| Connectivity | ✓ Reliable WiFi backstage + FOH position | For streaming, cloud back-ups, ticketing systems. |
VENUE STAFFING EXPECTATIONS
The following staffing levels are expected from the venue on all Frozen Bars Tour dates. Tour arrives with its own crew (see Operations Handbook for full team roster). All venue staff must be briefed on show-specific protocols by 7 PM.
🔒 Security Staff (Venue-Provided)
| Entrance Doors | 2x security guards Required |
| Floor / Crowd | 2x floor security (per 200 cap) Required |
| Backstage Door | 1x dedicated backstage guard Required |
| VIP Area | 1x VIP section guard If applicable |
| Merch Table | 1x merch area float Recommended |
| Parking / Load | 1x exterior during load-in/out Required |
| Emergency Plan | Written plan provided to TM by 6 PM Required |
🎭 Event Staff (Venue-Provided)
| Box Office / Entry | 2x wristband / scan staff Required |
| Bar Staff | Venue's discretion (adequate for cap) Venue's responsibility |
| House Technician | 1x licensed audio engineer Required |
| Lighting Operator | 1x LD for duration of show Required |
| Stage Manager (Venue) | 1x stage manager or production liaison Required |
| Coat Check | Recommended for autumn/cool-weather dates Optional |
| Venue Contact On-Site | GM or senior ops lead on call from 2 PM Required |
FINANCIAL SETTLEMENT
All financial settlements are handled by the Tour Manager with the venue's General Manager or designated finance contact. Settlement occurs immediately following the event (same night), with final reconciliation within 30 business days where applicable.
Sample Settlement Sheet — Door Split (700 cap at 80% fill)
For reference only. Actual numbers vary by market, deal type, and attendance.
PRE-SHOW ADVANCE SCHEDULE
This timeline outlines all required communication and deliverable checkpoints between the Tour's booking team and the venue from contract signing through show day. Venues are assigned a dedicated Tour Advance Manager as their single point of contact.
Contract & Deposit
- Signed contract from both parties
- Deposit paid (per deal type)
- Date added to tour calendar
- Advance Manager assigned to venue
Marketing Package Delivered
- Marketing assets delivered to venue
- Ticketing page live (DICE/Eventbrite)
- Venue social post schedule confirmed
- Email blast copy approved
- Sponsor branding requirements shared
Technical Advance Call
- Tech advance call complete
- Stage plot delivered
- Input list delivered
- Production gaps identified
- Rental quote if needed
- LD briefed on show look
Hospitality + Staffing Confirmation
- Hospitality confirmed in writing
- Headliner individual rider reviewed
- Staffing plan submitted by venue
- Guestlist protocol confirmed
- Green room assignments made
Final Advance + Promo Push
- Social blast deployed
- Email blast sent
- Ticket sales mid-point review
- Settlement method confirmed
- Walk-through time scheduled
Load-In, Soundcheck & Show Day Protocol
- 2:00 PM — Tour load-in begins
- 4:00 PM — Soundcheck
- 6:30 PM — Soundcheck complete
- 7:00 PM — Doors open
- 8:00 PM — Show starts
- 12:00 AM — Settlement begins
BOOKING DOCUMENTS
The following documents are available to confirmed and prospective venue partners. Documents marked Upon Confirmation are released after the hold deposit is received. All documents are provided as PDF files via secure download link.
Full Technical Rider
Complete stage plot, input list, lighting plot, and production specifications. Includes all diagrams and schematics.
Venue Contract Template
Standard boilerplate venue contract. Includes all three deal structures (Door Split, Flat, Guarantee+Backend). Fully editable.
Marketing Asset Pack
Full press kit: hi-res artist photos, tour logos, social media templates (1:1, 4:5, 9:16), and approved event descriptions.
Settlement Sheet Template
Standardized settlement reconciliation template. Used on night of show. Includes door count, merch tally, and split calculation.
WCH Co-Branding Guidelines
Brand standards for WCH 2028 co-promotional materials. Applies only to Calgary + Edmonton shows. Includes approved usage marks.
Audience Data Deck
Full audience demographic report, projected attendance by market, and comparable tour benchmarks for venue planning purposes.
SUBMIT VENUE INQUIRY
BOOK A DATE
Complete the form below and our booking team will respond within 48 business hours. All submissions are reviewed in order of market priority. Please include as much detail about your venue as possible to expedite the review.
QUESTIONS BEFORE YOU SUBMIT?
Our booking and production teams are available to answer any questions about the Frozen Bars Tour 2028 before you submit a formal venue inquiry.